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With these triggers in place, you can perform actions like moving, renaming, deleting, tagging, moving to subfolders, monitoring your Trash, and more. Similar to creating rules to manage your email inbox, you can set rules based on the date items were created, where they were created, what they’re titled, file and folder sizes, and more. Hazel’s focus is on file and folder management. Hazel is a bit less popular than the first two mentioned, but still a great app that every automation fan should be using. Third on our list of the best automation apps is Hazel.

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Hazel: Automatically organize your Mac folders Really handy for anyone who writes a lot and a game changer for those doing data entry. You can use this to fill in web forms, documents, sign papers, copy data, generate templates, and way more. TextExpander allows you to automatically jump from one field to the next, so it’ll fill in all three at once for you. When writing an email, as an example, you need to fill in the recipient, subject, and content of the email. Not only does it provide easy and instant text expansion, but it’s also packed with some other automated features that make it even more potent.įor instance, say you need to fill in multiple fields at once. While there are a lot of apps for this purpose (technically, Keyboard Maestro can do this, too, but that goes for most of the apps in this list), TextExpander is one of the best. So I just type “!outline” and it’s instantly replaced with a template outline. For instance, I use a similar format for each of my articles (Heading, intro, subheadings, conclusion).

You could even replace these short phrases with something really long. For example, you could type “TE” and have it be replaced by “TextExpander”, or “BT” for “Bluetooth”, or even “!email” for your email. I’m a bit biased when it comes to this one, because as a writer, text expansion is something I use all day long.įor those that don’t know, text expansion is when you type one short phrase and it’s replaced with a longer phrase.

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If you take one thing away from this article, it’s to go and download Keyboard Maestro right now!!! TextExpander: Spend less time writing I can’t sing the praises of Keyboard Maestro enough, so I’ll stop here. I can’t believe Apple hasn’t bought this app up yet and made it a built-in app. It has saved me hours each day, made me a better writer, and completely transformed the way I use my Mac. Everything that I wanted someone to do for me is now done by Keyboard Maestro on my behalf. Before downloading it, I was planning on hiring an assistant to help me manage the tedious side of writing articles so that I could focus on writing 100%.Īfter downloading Keyboard Maestro, I no longer have any need to hire someone. Seriously, I know I sound like I’m being paid by Keyboard Maestro itself to say this, but seriously, this is the best app I’ve ever downloaded.

Manipulate keyboard shortcuts for specific apps or your entire Mac.

Manage your clipboard (and add new clipboards).

It’s packed, packed I tell you, with automation features. Keyboard Maestro is the veritable king of automation on Mac.

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The best automation apps for Mac Keyboard Maestro: Automate everythingĪt the top of this list of the best automation apps is, no surprise, Keyboard Maestro. For total beginners, I recommend reading this to get an idea of how automation works. Once you do, however, it becomes a simple and very rewarding process.

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You’ll have to teach yourself how to automate. That’s because many of them give you the tools to build automated routines and features rather than coming pre-loaded with them. There is a bit of a learning curve to many of these apps. The apps listed below automate other aspects of your computer usage, like typing words for you, managing your files and folders, performing tasks on your computer, adding keyboard shortcuts, and much more. These three things are at the heart of what RPA has to offer. You spell something wrong, and your computer either corrects it for you or recommends the correct spelling for you. This is sometimes called RPA, or Robotic Process Automation, since it mimics what robots do in manufacturing centers.Ī bit of digital automation that all of us are familiar with is spellchecker. Start using the best automation apps todayĪutomation apps are programs for your computer that do things for you.Magnet: Automatically resize and snap windows on your Mac desktop.Dropover: Keep up with files, images, and more as you navigate your Mac.Keysmith: An easier “automate everything” solution.TextSoap: Fix common spelling mistakes instantly.BetterTouchTool: Take gestures to the next level with one of the best automation apps.

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Alfred: An automated upgrade for Spotlight.Hazel: Automatically organize your Mac folders.